With our country steadily moving towards remote and hybrid working models, HRMS or Human Resource Management Software has come into the limelight as the torchbearer of the HR industry’s future.
Simply put, an HRMS is a suite of software that helps the HR department undertake their daily tasks in a streamlined and efficient manner. Wikipedia defines it as ‘software that combines several systems and processes to ensure the easy management of human resources, business processes and data’.
With the help of HRMS software, India and other countries have been able to cope up with the new dynamics of the relatively new hybrid and remote work models in industries that have never needed such work environments before.
Hence, let us understand how exactly does an HRMS fares in a remote working world; we will take a look at this from two different perspectives, one from the employee and the other, from the HR. Let’s dive in…
Benefits of HRMS for remote working employees:
A major benefit of HRMS for remote employees is the accessibility of their employment-related information with the convenient ESS portals and mobile apps of the best HRMS software. Since modern HRMS software solutions are deployed on the cloud, they can be accessed on any smart device with an internet browser.
Having access to different kinds of information such as the total hours worked, leaves taken, daily attendance, payslips, etc. are crucial for the employees to be accessible at their fingertips, even when working remotely. A robust HRMS software will not only help in making this data accessible to the employee but also ensure that they remain engaged with their company with the help of regular surveys and feedbacks.
As mentioned above, employee surveys and feedback help a lot in keeping the employee engaged with the company. However, those are not the only methods for fulfilling the objective of employee engagement. An HRMS will be able to include other collaborative tools such as common group chats, virtual meetings, etc. to make the remote employee feel valued.
Having a common platform to share their ideas and conduct meetings helps inculcate a sense of belonging to the team and the company in the remote employees. They should never start feeling left out of the company conversation and the email newsletters simply don’t have the same impact they had a decade ago with the rampant changes in the technologies that we use to communicate nowadays. Hence, the usage of HRMS has helped in keeping remote employees engaged and satisfied with their jobs.
Onboarding a recruit precisely is a difficult task to conduct remotely. HRMS software solutions come to the rescue of the HR here too as they can effectively convey the overall company culture and work ethic to the new employee effortlessly. With the help of HRMS software, HR can create and deploy informative videos to seamlessly onboard the new employee. The language and tone used in the communication as well as these videos will help the recruit understand the basic company culture, which can be expanded upon by another video.
Remote onboarding would have been simply ineffective without a dedicated HRMS software as the employee would not have any clue about the company culture and ethics. However, both of these factors are vital in letting the employee understand their new company better. Additionally, HRMS also provides a common platform for the team members to interact with the new member and have a virtual meeting to welcome their newest team member, which again helps in providing them with a warm feeling and a sense of belonging to a ‘family’.
Providing feedback is another aspect of the HR responsibility that an HRMS platform excels in. Modern HRMS tools even have the option of providing 360-degree to 540-degree feedback to the employees. It is a proven fact that providing regular feedback has a positive impact on the employees and their productivity.
Another aspect of employee feedback via HRMS is that it combines regular feedback with real-time reviews. On-the-spot reviews help the employees improve their work while it is going on, which would help in correcting their work. All of these aspects of the feedback factor in keeping the employees engaged and productive. Providing this kind of feedback to remote employees would not have been almost impossible without the help of an HRMS.
Benefits of HRMS for the HR in a remote working model:
HR Tasks Automation
Most of the HR processes can be automated with the help of HRMS software solutions. Since HRs have to deal with multiple administrative works, it can be automated with the help of HRMS. This helps HR concentrate on other tasks such as
- employee empowerment
- employee engagement
- planning training
- developing company culture and more.
Human Errors Reduction
Since the routine tasks are automated with the help of HRMS software solutions, there is no possibility of human errors. Without an HRMS, this was impossible since the calculations were done manually and hence, manual errors were simply unavoidable. Since most of the HR tasks are time-constrained, such errors meant incorrect salary disbursal, double credits, missed statutory dates, etc. However, all of these issues can be mitigated with well-thought HRMS software.
Reduced workload with ESS
A recent survey had found that over 40% of HR’s productive time is spent on answering employee queries and clearing doubts. On the other hand, with the help of a dedicated Employee Self Service portal, employees can get employment-related information at their fingertips. Hence, the HR workload is reduced and they are free to perform other activities which add value to the company.
When it comes to conducting daily business, there are various statutory compliances that the company needs to abide by. Missing a legal deadline or failing to adhere to any statutory guideline could mean huge penalties for the organization. Hence, the HR and the accounts team always stay on top of statutory compliances to ensure that such mishaps don’t happen. The HRMS proves beneficial here too since it can notify of any approaching deadline as well as automate the calculation part, thereby ensuring that there are no errors in the taxation and related amounts.
To summarize, we can safely acknowledge that HRMS software solutions help HR deliver the best service possible, while also supporting the employees by becoming a virtual HR for them to access anytime anywhere. With the help of a modern HRMS, the employee can undertake almost all of their HR-related activities remotely, while the HR can remotely manage their teams effectively. Hence, it is safe to say that an HRMS does fare really well in a Remote Working World!
John Paul Davis is a content writer with Pocket HRMS, an innovative cloud-based HR software provider in India with over a decade of loyal clientele. His handiwork usually reflects the latest technologies in the HR domain.