There are three main administrative positions in SharePoint Online for Office 365: Office 365 Global Administrator, SharePoint Online Administrator, as well as Site Collection Administrator.
The idea behind these positions was to help streamline common corporate processes by delegating certain tasks to specific individuals. The article will explain the distinctions between these positions, define each one’s duties, and show you how to handle a real-world business problem with an example.
Table of Contents
- Administrator Roles in SharePoint
- Responsibilities & Duties of the SharePoint Admin
Administrator Roles in SharePoint
A SharePoint Designer is truly required for the SharePoint development due to certain tricks. My opinion is that having a designer on staff frees up coders to concentrate on code rather than unnecessary customisation. All of the SharePoint solution’s “non-programming” customisations are the responsibility of the designers. For this position, you’ll need to know your way around SharePoint plus all the various pre-built web parts and what they can do. They mostly need to have experience with SharePoint Designer 2007/2010 and InfoPath 2007/2010, as well as HTML, style sheets, caml, xml, xslt, java script, as well as these two applications.
The global administrator, often called a “Company Admin” or a “Tenant Admin,” has the power to modify every aspect of Office 365 and obtain access to every level of a SharePoint site. No other role in SharePoint or Site Collection can manage user communities or reset passwords except the Global Admin. Beyond site group admins, no other type of admin can delegate other types of admin jobs except global admins. It is possible to have many Global Admins.
SharePoint Online administrators have the ability to establish and oversee site collections, assign responsibilities to other administrators, as well as divide up available space amongst several site collections. In contrast to the Global Admin, SharePoint Admins can only read user information and cannot edit it. All Global Administrators are additionally all SharePoint Admin Online Training Administrators in SharePoint Online.
The SharePoint administrator is responsible for configuring the SharePoint servers & services, including SharePoint 2007/2010, Active Directory, SQL Server 2005/2008, Windows 2003 as well as 2008 Servers, Internet Information Server 6.0 and 7.0, the network’s infrastructure, Internet Safety Assertion Server, and more. The SharePoint farm is under his purview, and he must keep it running smoothly and efficiently.
A SharePoint administrator needs to be well-versed in Windows Server as well as SQL Server. Access to SQL Server databases is essential for SharePoint data storage, hence understanding of SQL databases is a must. Constructing and maintaining a SharePoint farm, nevertheless, necessitates extensive understanding of Windows Server. The Windows Server administrator and a SQL Server database administrator (DBA) are typically two individuals who collaborate closely to perform the administrative duties.In addition to the usual set of skills needed by any database administrator, a SharePoint admin should be familiar with the following Windows Server features:
- Solid understanding of IIS and its design
- Application Manager for Windows (ADLM, LDAP, ADLDS, etc.)
- Address Resolution with Mail Transport Protocol (MTP) NLB
- Security system (NLB for hardware and software)
- Performance Monitor & Event Viewer
- If you’re using SharePoint 2010, scripting in PowerShell will be a further advantage.
The creation and maintenance of sites and things within a site collection are the responsibilities of the Site Collection Administrator. The Site Collection Admin is primarily responsible for controlling who may access what within the collection, as well as creating and modifying site columns, content categories, as well as templates for usage across all of the sites, as well as adjusting the site’s structure according to the needs of the material. Those in charge of a site collection also have the ability to designate other users as administrators for that collection. No user data will be visible to Site Collection Admins since they have no accessibility to the Office 365 Admin portal, unlike Global and SharePoint admins.
Site Collection Administrator
In the event that a set of users needs a safe place to store sensitive files, when only members of that group as well as the system administrator can access them, then this is the option to implement. This could happen, for instance, if the executive branch needed a safe place to keep confidential documents.
- Make a set of pages accessible only to a designated set of users.
- This site collections are accessible only to the Global Admin and no other Administrators.
- The company’s SharePoint Admin can continue to oversee additional Site Collections.
- A part of the executive group must hold the responsibilities of Global Administrator as well as SharePoint Online Administrator before they may create a personal site collection.
- Those in the executive group can access the private portal collection.
- Apart from the executive collection, every other site collection must have its own administrator designated as the Site Collection Admin.
- This is because there is already an administrator in the organisation who handles every other site collection.
In order to create new site collections and assign responsibilities to them, the Global Administrator &/or the SharePoint Online Administrator must first log in. It is possible to add a brief Site Collection Administrator to initialise rights and layout while introducing the management site collections. In order to preserve privacy, the Global Admin needs to eliminate that temporary Site Collection Admin.
One of the executive team members would have to become proficient in SharePoint Online and/or Global administration, which is the biggest roadblock to this approach.
Among the most common responsibilities in a SharePoint project are:
- Lead Developer for SharePoint SharePoint Administrator
- Designer for SharePoint
- Architect for SharePoint
The most important thing is to learn SharePoint’s web-based services plus out-of-the-box functionality thoroughly so that you don’t accidentally code anything that SharePoint already has. Customising the pre-installed features of SharePoint is an important part of developing the platform. As a result, we need to detail how to meet project objectives with minimal code.
The ideal candidate for the role of SharePoint Architect will have extensive knowledge of the platform’s features, administration, and development processes, as well as the best practices for creating new web elements and modules. Also included are other Microsoft technologies, such as C#, Exchange, Active Directory, Office 2007/2010, IIS, and.NET 3.5. The SharePoint architect plays a crucial specialised function. Here is the one capable of:
- Gather all needs, both functional and non-functional, then transform, confirm and create a map of them.
- Develop and oversee the integration of infrastructure
- Find the answer
- Identify the majority of solution needs based on SharePoint’s configurable features.
- Develop and test custom code as required.
The architect is also responsible for configuring the project’s physical spaces. A complete DSTP (Development, Testing, and Production) environment may sometimes be involved. If that is so, then it is crucial that all of the settings be the same or nearly so. Additionally, the architect should be well-versed on big farm backups, clustering, as well as load balancing. You should also be well-versed in DNS entries, Kerberos configuration, alternate access mapping in MOSS, and various kinds of authentication (forms auth, ntml, etc.) if you want to be a SharePoint architecture.
Responsibilities & Duties of the SharePoint Admin
The responsibilities of a SharePoint administrator are varied and ever-changing, encompassing many different parts of the SharePoint platform.
What is required for the administrator?
- Site managers are responsible for developing as well as configuring SharePoint websites according to user requirements.
- Controlling who has access to what resources is an important part of user management.
- Library and list administration, as well as the establishment of efficient processes, fall under the purview of content management.
- In charge of security, overseeing the implementation of security measures, controlling user access, while maintaining an eye out for possible security threats is security management.
- Optimising performance means looking at how SharePoint is doing and coming up with ways to make it faster and more efficient.
- When problems develop in the SharePoint environment, find out what they are as well as fix them.
- With user training, show users how to utilise SharePoint to its full potential.
- Updating SharePoint, installing patches plus updates, and performing routine maintenance are all part of keeping it up-to-date. Learn more about technologies to skills.
Users with the SharePoint Administrator role may handle Microsoft 365 groups, including creating, deleting, as well as restoring them, as well as changing their owners. They can also designate site admins, create and administer sites, as well as manage sharing settings.
Microsoft 365 global administrators have the ability to grant individuals the role of SharePoint Administrator. Most of the privileges associated with the SharePoint Administrator role are already present in the Global Administrator role.
Pradeep is tech-savvy, currently working as a content contributor at mindmajix.com. He writes articles on various tech spaces -Business Intelligence, Testing, Cloud, Project Management, Document Management etc.